What's included
Everything the advance needs
The advance is where tour managers, production managers and artist teams lose the most time. Load In Suite gathers the whole workflow into one page — contacts, template, send, track, complete.
01 · Per-tour contact list
Add every venue, promoter and production contact for the tour once. Validated as you type so no bounced emails on send.
02 · Customisable email template
Rich-text template editor with merge fields — venue name, show date, artist. Write it once per tour, personalise every send automatically.
03 · Bulk send in one click
Fire the whole advance in one action — every venue gets a personalised email with the right merge fields and any attachments. Test-send to yourself first.
04 · Live response tracker
See at a glance who's replied, who's ghosted, and which fields are still missing. Every response lands in one dashboard — no email inbox scavenger hunt.
05 · Rider PDF auto-attached
Link a rider to the tour and Load In Suite generates and attaches the production-ready PDF on every send. No exporting, no re-attaching, no version drift.
06 · Booking completeness tracker
A per-show checklist: rider sent, response received, tech confirmed, hotel booked. Nothing slips through the cracks in the two weeks before the tour rolls.
See it in action
Add every contact for the tour, once
Enter the venue's advance email, the promoter's email and any CC recipients on each show. Validated as you type so a wrong address is flagged immediately, not after you've sent 30 bounced emails.
Write the advance email once
Rich-text editor with merge tokens for venue, promoter, date and artist. Save it as the tour’s default template — every venue gets a personalised version without you re-typing anything.
The whole advance, at a glance
One dashboard shows every venue on the tour, whether the advance has been sent, whether they've replied, and what's outstanding. The missing rows are where your day starts.
"Attach the rider PDF automatically, plus any tour-wide docs — and every reply’s attachments land in the tour’s attachment inbox for one-click access."
How it works
Add contacts
Paste the tour's venue and promoter emails into the Advance page. Validated inline, saved per tour.
Customise the template
Write the tour's advance email once, with merge fields for venue, date, promoter and artist name. Attach the rider PDF automatically.
Bulk send from your Gmail
Send the whole advance in one action from your own Gmail account. Every venue receives a personalised email with the right attachments — and every reply lands back in your inbox.
Track and complete
Follow up on the live response dashboard. Chase the missing ones. Every reply and attachment ends up in one place.
Get the advance out today
The all-in-one touring app — built on the road, for the road.